Small business
1–10 users
From$5,000
A focused system that does one job properly — a custom CRM, a workflow automation, or a portal. The fastest way to replace a painful spreadsheet or manual process.
Custom software for the price a website used to cost
A decade ago, a quality business website cost $5,000–$15,000. Today, that same investment gets you custom software that actually runs your business — not just a brochure sitting online.
Book a Discovery SessionBusinessFlow pricing starts from $5,000 for small businesses (1–10 users), from $15,000 for medium businesses (11–49 users), and custom pricing for enterprise (50+ users). You don't pay it all upfront — we build the highest-value part first, so you see a return before investing further. The tiers are based on the number of people using the system. Final cost depends on scope, which we map in a free discovery session.
Build cost
Transparent, tiered pricing
Pricing scales with the size of your system, not a per-user subscription.
Most popular
Medium business
11–49 users
From$15,000
A connected system joining several processes — for example a full PSA tying quoting, jobs, scheduling and invoicing together, with AI automation built in.
Enterprise
50+ users
TailoredCustom
Complex, multi-department operations with deep integration and AI throughout. Scoped and priced to your business after a detailed discovery.
Prices are starting points. Your exact cost is scoped in a free, no-obligation discovery session.
Ongoing costs
What you pay after it's built
Once your system is live, the ongoing cost is simple and predictable.
Cloud hosting
Your system runs on reliable cloud hosting, with Australian-hosted options for data sovereignty — your data can stay in Australia.
Monthly maintenance
A predictable monthly fee covers security, monthly software updates, and support — keeping your system current and reliable.
No per-user fees
Unlike SaaS, you don't pay per seat. Add as many users as you like — your monthly cost is for hosting and maintenance, not headcount.
Monthly costs vary with your hosting requirements — we'll set them out clearly before you commit.
The difference
SaaS subscriptions vs BusinessFlow
SaaS subscriptions
- Pay per user, per tool, every month
- Cost grows every time you hire
- Multiple overlapping subscriptions
- Data often hosted overseas
- You adapt to the software
BusinessFlow
- Build once, then a flat monthly
- No per-user fees — add users freely
- One connected system
- Australian-hosted options for data sovereignty
- The software adapts to you
No surprises
How we keep it low-risk
Questions
Pricing FAQ
How much does custom software cost?
BusinessFlow pricing starts from $5,000 for small businesses (1–10 users), from $15,000 for medium businesses (11–49 users), and custom pricing for enterprise (50+ users). The final cost depends on scope, which we map in a free discovery session.
Why is it priced like a website?
A decade ago, a quality business website cost $5,000–$15,000. Modern tools and AI have brought the cost of custom software down to a similar level — so you can now have software built around your business for what a website used to cost.
What are the ongoing costs?
Once built, you pay a predictable monthly fee for cloud hosting and maintenance — covering security, monthly software updates, and support. The amount depends on your hosting requirements, which we set out clearly before you commit.
Do you charge per user?
No. Unlike SaaS subscriptions, BusinessFlow doesn't charge per seat. You can add as many users as you like — your monthly cost is for hosting and maintenance, not headcount.
Where is our data hosted?
BusinessFlow offers Australian-hosted options for data sovereignty, so your data can stay in Australia — important for businesses with privacy and compliance requirements.
Do we pay everything upfront?
No. We build the highest-value part of your system first, so you see a return before investing further, rather than paying one large sum upfront.
Find out what your system would cost
Book a free discovery session and we'll scope your project and give you a clear price.